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2130 Board Communications
I. Board Members
The Board of Trustees shall at all times comply with the provisions of the Wyoming Public Meeting Act [W.S. 16-4-401 through 16-4-408]. The Board of Trustees shall not engage in any communication among themselves or other activity which will derogate the purposes and intent of the Wyoming Open Meeting Act.
To assure compliance with the Wyoming Open Meeting Act, pertinent provisions of the Wyoming Public Meeting Act are adopted and expanded as follows:
- Electronic Communications
No meeting of the Board of Trustees shall be conducted by electronic means or any other form of communication that does not permit the public to hear, read or otherwise discern meeting discussion contemporaneously. - Communications Outside of Meeting
Communications among the Board of Trustees outside a meeting, including, but not limited to, sequential communications among members of the Board, shall not be used to circumvent the purpose of the Wyoming Open Meeting Act. For purposes of complying with this provision, communications among members of the Board by electronic mail, mobile telephonic texting, Skype or other similar forms of electronic communications should be limited as follows:
Non-meeting electronic communications among members of the Board generally should be limited to the following matters:
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- Matters which pertain to administrative, ministerial or scheduling matters;
- Matters which pertain to educational opportunities for members of the Board;
- Matters which pertain to studies, trends, statistics or similar information pertaining to public education which may be of benefit to any or all Board members.
To all extent practical, members of the Board should avoid non-meeting electronic communications:
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- Which involve a matter included as a Board meeting agenda item or included in a report which is presented at any regular or special meeting of the Board. Such items should be reserved for a regular or special meeting;
- In which a member of the Board expresses an opinion regarding any matter or subject which may reasonably be expected to be an item of discussion or action during any regular or special meeting of the Board. Such expressions should be reserved for a regular or special meeting.
Any electronic communication between trustees may be subject to the Freedom of Information Act.